The Virginia Numismatic Association

VNA BOARD/GENERAL MEETING MINUTES

51^st ANNUAL VNA COIN & CURRENCY CONVENTION

GREATER RICHMOND CONVENTION CENTER

8 AM, SEPTEMBER 20^TH, 2008

President: John Koebert, 1^st Vice President: George Cash

2^nd Vice President: Bill Eckberg, Editor of "The Numismatist": Thomas Kays

Treasurer: John Kolos, Secretary/Webmaster: Jess Kilgore

Directors: Bob Ayres, David Batten, Walter Bradford, Chris Maniscalco, Jim Owens and Emmett Yonce

Present at board meeting as current or prospective members of the board: John Koebert, George Cash, John Kolos, Jess Kilgore, George Watson,  Bob Ayres,  Chris Maniscalco, Jim Owens and Dave Batten.  Also present was Gregg Coburn and one other member for the scheduled time of main meeting. 

• George Cash filled in to lead meeting initially for John Koebert, who was running late.  George began proceedings by discussing his efforts to find prospective board members in South, Southwest parts of  Virignia. 
• He wanted to make sure the annual convention is always billed as a state event and not associated with the Richmond Coin Club, which is hosting the event for the 2^nd year.
• George went on to discuss the Gold panning group from NC that was participating in the convention that weekend.  The cost to bring them to event was $1500, paid to the state of NC.  He hoped that proceeds from the convention would cover this cost.  He stated though that he felt event would lose money probably due to scheduling conflicts with the other shows same weekend around the country and NASCAR event in Richmond that weekend.
• Communication with clubs.  Peninsula was case in point.  Best way to update information and best way of obtaining renewal due money from members was discussed.  Invoices to be sent by Jess via email.
• President John arrived and firstly wanted to make sure that all board members have email. 
• John wanted to know about convention cost savings compared to previous year.  Security, gold mine and show advertising focused on in particular.
• Subject of VNA membership cards were brought up.  A new numbering system is needed as existing system is confusing and not uniform.  George thought that the old #s should stay as they are and have new members as A#.  Others thought  M# for regular members or L# for life members.  Jess has the cards and will create new numbering system and help arrange for distributing cards.
• Dave Batten thought more than one board meeting should be held annually.  He offered space at facility for Weyers Cave show in Central Western Va.  John said important that there be 7 board  members present to make quarem.  Board voted that next meeting would be at RCC show in May pending vote of approval by RCC.
• George Watson spoke on member benefits.  A good speaker like George Cash could travel to different clubs to lecture at meetings.  George Cash said he sent 3 letters to all the club in the state over the last year and there was little response.  He’d offer free tables at shows to advertise member clubs and offered speakers at their meetings as well.
• David Batten thought one person should be board contact with printer to work toward saving money.
• Jess brought up issue of having convention in other areas of  Virginia.  George Cash said covention would be here in Richmond for at least 2010 and there could be a spring VNA show hopefully in different area of state.   Chris was concerned whether Richmond was best place to bring in the most people.  Good location geographically.  After 2010 convention we can reevaluate, possibly have 2011 in Va Beach or somewhere else.

Respectfully submitted,

Jess W. Kilgore, Secretary and Webmaster